Reagent and contrast media traceability

Know what you have, where it is, and whether it can be used.

ReagentDiary.uk is being built for pathology laboratories and radiology teams that need practical stock control, validation checks, documents, and audit history in one place.

It helps teams move away from spreadsheets, shared folders, and paper notes by giving each reagent, contrast-media batch, and tracked container a clearer operational record.

Book stock in, track individual items, manage validation, quarantine or waste stock when needed, transfer items between sites, upload evidence, print labels, and see who changed what and why.

Designed around the full stock lifecycle

ReagentDiary follows day-to-day workflows across laboratory and diagnostic services, from receipt and validation through status changes, transfer, evidence, support, and review.

1 Book In Create an internal receipt batch for each delivery and capture lot details, dates, quantity, condition, site, and expiry.

2 Validate Hold stock until checks are complete, record outcomes, attach evidence, and control whether items can be used.

3 Use, Hold & Move Track items as available, in use, used, wasted, quarantined, returned to stock, or transferred between sites.

4 Audit & Support Keep a record of stock changes, validation decisions, documents, user actions, and controlled support sessions.

Stock visibility across the lab 1 / 4

See booked-in batches, item status, validation queues, expiring stock, quarantined items, recent activity, and support updates from one place.

Trace Batch and item-level visibility across receipt, validation, transfer, waste, quarantine, and use.

Manage Workflows for booking in, validation, item status, documents, transfers, labels, support, and setup.

Assure Audit trails, reasons, evidence, support-session history, and controlled access for quality-focused teams.

Built for diagnostic services that need more than simple stock counts

Booking In Record deliveries as internal receipt batches, with optional item-level tracking where each unit needs its own lifecycle.

Status Control Manage available, awaiting validation, in use, used, wasted, quarantined, returned-to-stock, and expired states.

Support Ready Central support tickets, announcements, and time-limited support sessions help keep customer sites connected.

Audit Ready Keep linked evidence, user actions, support access, validation outcomes, and stock changes in one audit trail.

Optional Radiology Contrast Media Track contrast presentation, container volume, receipt temperature, time-specific expiry, quarantine, and remaining stock. The module supports stock traceability without storing patient or administration records.